Assistant Finance and Administration Officer
Organization: Local NGO
Category: Finance
Job Type: Fixed term, Full-time
Reference No.: 020823
Location: Harare, Zimbabwe
Posted on: 21 August, 2023
Deadline: 28 August, 2023
Job Description
Job Purpose
A local NGO is
inviting applications for the position of Assistant Finance and Administration
Officer. Reporting to the Finance and Administration Officer/Executive Director
Assistant Finance
and Administration Officer shall be responsible for assisting the Finance
Officer to execute duties in financial management; administration and managing
human resources policies for the organisation.
Minimum Requirements
Bachelor’s Degree
in Accounting or any related professional accounting qualifications such as
CIS, ACCA, CIMA. At least two years-experience, working for an NGO and
experience in handling USAID projects will be an added advantage but not a requirement and; Demonstrable familiarity and experience with
donor regulations; thorough knowledge of and experience with Pastel Partner 17;
experience with human resources management; ability to present financial
reports.
Financial Management
Assist Finance
Officer to prepare organizational and project budgets for projects and
budgetary control, i.e. ensuring expenditure is compliant to budgets. Ensure
all financial transactions strictly comply with organization policies and with
donor contracts / agreements, guidelines and regulations, administration and
human resources policies and donor contracts / agreements, help the Finance
officer to prepare for annual external audits and respond to international
auditors if required, manage the external audits and ensure audit
recommendations are implemented.
Accounting
Cash management,
ensuring that all petty cash transactions comply with the organization’s cash
management policy. Ensure that all financial records are complete, up to date
and filed systematically. Accurately enter all daily transactions into the
books of accounts, using Pastel Partner 17 and produce relevant reports,
present these to the Finance Officer for review and approval; Manage bank
accounts and prepare periodic reconciliation statements, process payroll,
calculate and remit tax and other statutory obligations, ZIMRA, NSSA, and
complete necessary returns. Management of debtors, creditors and ensuring
timely payment to all creditors. Assist the Finance Officer to prepare monthly financial
reports of each project. Perform month- end closing and year-end duties such as
reconciliations, VAT reconciliations, PAYE returns, procurement activities in
accordance with organization’s procurement policy. Provide assistance to program staff and
project budget preparation; Assist in consolidating all the programs and
operational transactions for specific donors, for annual reports and for
sharing with relevant stakeholders.
Administration & Human Resources
Manage records,
logistics, and ensure statutory returns and renewals are current; Manage leases
to make sure they are current and amendments are processed as required.
Maintain asset registers, conducting regular stock control and update
accounting records accordingly; maintain personnel files and payroll
administration using Belina Time Systems. Ensure all equipment is properly
functioning; Maintain finance and administration files both electronically and
physically; carry out any other task assigned by the Finance Officer.
To Apply
We are an equal
opportunity employer and women are encouraged to apply. Only short listed
candidates will be contacted for interviews. Interested candidates should send
in a CV and letter of motivation (1 page) to: mediacomplaints@gmail.com